Inside of UCM, you can optionally have a Vendor Database, which will allow you to store all of your Vendor information in a separate Object, apart from your Contract Data. The purpose of the Vendor Database is to both standardize Vendor information, and also make entry of the data easier and less time consuming.

Your Vendor Database will look almost identical to your Contract Management section of the system, referred to as an Object, however, only Vendor Data will be stored here. The "standard" Vendor Data fields that comes out of the box are:

  • Vendor Name
  • Vendor DBA or AKA
  • Vendor Main Contact
  • Vendor Email
  • Vendor Phone
  • Vendor Address
  • Vendor ID (only if you are currently using ID's in another system)

You can of course remove any of these Vendor data fields that you do not need, and add additional fields if you need more information about your Vendors.

Inside of UCM, all you'll need to do is search for any of the information about that vendor in the search bar above the information (1), and all the data you have stored in your Vendor Database will be automatically entered into your Contract Data (2).